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Best Tips for Data Loss Prevention

It's important to have a data loss prevention plan in place to combat the many scenarios in which data loss can occur.


Since technology allowed us to store digital information, the threat of data loss has been imminent. Everyone, both individuals and businesses, have critical data stored away and are at risk of losing personal memories or mission-critical corporate files. With data loss comes immense costs, painful downtimes, and even harm to a company’s reputation as both a service to consumers and an investment. But there are ways to keep your data safe and techniques to ensure that when disaster strikes, you’ll have a way to keep your data right where it belongs.

Data Loss: Causes and Prevention

No matter how much technology advances, we can’t avoid data loss completely. Between accidental damage, device breakdown, and of course, viruses and the hackers who make them, there’s a plethora of dangers that will likely continue to exist in the digital world.

Eventually, hard disk drives and other media will breakdown. Whether it’s just your private desktop or information kept in cloud storage—no data is entirely safe. Even something as small and compact as a flash drive can fail. But these problems can be solved by always having a backup. If you have your data stored on a single hard disk drive, back it up either on cloud storage or also on an external storage device that you can keep safe.

Hackers and infiltrators can steal data when human error occurs. Sometimes it’s a matter of a company employee using predictable passwords. Other times, it can be an ill-trained employee clicking a link in an email that looks like it’s from a reliable source, resulting in malware, ransomware, and data theft. These cases can be prevented by creating complex passwords, being aware that malicious actors may be trying to steal data, and educating your workforce about the various methods that hackers may try to infiltrate the corporate system.

Then there’s the one thing we can’t stop: natural disasters. From lightning storms to flood damage and even earthquakes, there’s no telling when nature will decide to unleash its wrath upon a community, and precious data is caught up in the mix. The best way to protect yourself against these mighty forces is to backup your data to offsite external hard drives and cloud storage.

Crafting a Data Loss Prevention (DLP) Plan for Your Enterprise and Yourself

Companies have suffered millions of dollars in damages because of data loss. But there are some easy ways for an organization to keep their data safe, mitigate downtimes, and cut down on costs.

The first step will be to assess what the areas of concern are that need the most protection. This can involve data at rest, ranging from DVD discs, to local computers, and file cabinets filled with paper documents. This can also involve data in motion, such as company email, data sharing, and even messages within an instant messaging service. Finally, look to your data in use, which involves servers and workstations.

The next step would be to assess your intellectual property, legal documents, company plans, customer data, and other company-related information. This kind of information can be used by competitors and criminals to put either the company or employees in danger.

Last but not least, educate yourself and your workforce on the many causes of data loss. By knowing what can lead to data loss, you and your team can make sure to avoid the same mistakes made by others in the past.

Having a DLP plan isn’t just good for an organization. Individual users should craft their own DLP plans to ensure that none of their own personal data becomes jeopardized. Every area of concern mentioned can be something worth protecting even in the walls of your own home, not just an office.

When Prevention Fails, Call on Secure Data Recovery

Not even prevention strategies are fail-safe. But should they fail, there is a data recovery solution that can bring your data back from the brink. From RAID data recovery for your organization to hard disk drive data recovery for when your personal computer runs into trouble, Secure Data Recovery is there to retrieve your files. With a 96% success rate and experienced engineers, there is no media or operating system that we can’t work with. Call us at 1-800-388-1266 for more information!

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