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Organize Your Files to Prevent Hard Drive Wear and Tear

Organizing your data not only benefits your day to day use, but increases the chances that your data can be recovered quickly


Where is that word document? Where did that program go anyway? You’ll spend hours looking for lost files if you let your computer become encumbered by scattered information. Not only this, but your computer will take longer to access those files you’re trying to find. Wouldn’t it be nice if you knew exactly where that file was? A few clicks and you’ll have what you need. Keeping things organized just makes life easier. Best yet, keeping your computer organized may prevent hard drive wear and tear. A functioning computer makes life run a lot more smoothly.

Getting your computer in shape is like any other organizational project. You always seem to have more than you need, and nowhere to put it. Below are a few simple tips to help you get started.

Cut Extra Data

The more room your hard drive has, the more efficiently it is likely to run. Clean out unused programs or files. You may especially need this if you have had your computer for a while, or if you have transferred old files to your new computer. What can you throw out? What do you not need anymore? Throw out those old freshman level papers, old work projects, and keep what you need for your portfolio. You may even buy an external hard drive to place your extra projects and photos. Gaining extra space will help your hard drive health and speed

Establish a System

Think of the Russian Nesting Doll. It is a beautiful ornament, but people of all ages love it because there’s always another doll inside; biggest to smallest. It’s not only fun, but it feeds our love for patterns. It’s instinct. We’ve always had a love for hierarchy and organization. 

Have a hierarchy of folders and subfolders; organize chronologically or by category. Name folders and files clearly. (Nothing is more frustrating than trying to sift through nameless files.) Don’t mix file types. (For example, images with word documents.) If you have a project that has both word documents and images, create a separate folder for the images. Also, be sure to place all program files under "Program Files" or "Program Files (x86)" for 64-bit machines. This will make finding files easier for you and your hard drive. Here are a few quick examples:

  • My Documents
    • Work
      • Project one
      • Project two
      • Images
    • School
      • ENG 495
        • Presentation
        • Final Paper
    • Business
      • Taxes
      • Receipts
    • Portfolio
      • Art Projects
      • Creative Writing
  • Pictures
    • 2012
      • Jake’s 8th Birthday Party
    • 2013
      • New Years at Mom’s
    • Fun Photos
      • Infographic for Dr. Pepper
    • Screenshots

Update and Clean Out Regularly

You don’t just make the bed or do the dishes once a week. If you let things build up, your organized computer and hard drive will become a cluttered mess once again. Periodically, clean out old files and update your folders and files. Modify your "system" as needed. Remember, organization helps life (and your hard drive) run smoothly. 

If you find yourself unfortunate enough to have lost data or accidentally deleted a treasured document, contact our customer service department for immediate assistance.

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