Your company probably has a policy for how to exit the building during a fire. You may even have a strategy for other emergencies as well. Sadly, many companies are feeling the need to develop a strategy for how to deal with an armed intrusion or even an internal attack. But considering the catastrophic consequences that loss of data could create for any company, a data recovery strategy and policy should be in place for every business.
Who should create the strategy?
The IT department in a large company would normally be responsible for any data recovery strategy. However, even large companies are mostly shooting from the hip when it comes to actual data recovery. It's a lot like the early days of data back up. It took awhile for companies to realize that a fixed back up policy needed to be in place to assure that important files were saved properly every day.
Smaller companies, already overburdened by burgeoning regulations, may not have even given data recovery a thought. Unfortunately, when a data recovery emergency occurs, they often end up taking steps that make the situation even worse.
Companies, large and small, need only set aside a small amount of time to develop a data recovery strategy. Dissemination of the policy throughout the organization shouldn't be a big deal. It just needs to be easily accessible during a data recovery crisis. Like every other emergency policy, everyone should be familiar with the steps of the strategy.
The essentials of a good data recovery strategy
The strategy for both large and small companies should contain the following basic steps to protect your data:
- How to recognize potential hard drive failure
No matter how complex the intranet in your company, every employee needs to be able to recognize certain indications of potential hard drive failure; items such as corrupted files, files that have disappeared, noisy hard drives, etc. Each of these items should be spelled out in order of seriousness, starting probably with water damage and electrical spikes.
- What to do next?
In the old days, rebooting fixed everything. In some cases now, this can create even further damage to a failing hard drive. Every employee should know the first step to take upon suspecting hard drive failure, even if that first step is to do nothing until someone comes to assess the situation.
- Assessing the value of the data on the drive
Even in the day of multiple back up options, many companies, especially smaller ones can still be negligent in this area. Consequently, emergencies occur every day where the lifeblood data of the company is no longer available and there is no backup to provide a transfusion.
Determining the value of the data; how irreplaceable is it, how soon you need it, and who needs it will determine the next course of action.
- Administrative considerations
If the loss of data is the equivalent of a corporate heart attack, then administrative steps should be reduced to a minimum. By empowering as many employees as possible to take the next crucial steps, you could buy days of recovery time.
If however, the data could wait a few days for recovery, you may want to include some steps that involve the ones who write the checks to evaluate the situation and determine the timing for the solution.
- Calling Secure Data Recovery
Whether the data recovery requires emergency measures or if it could wait a couple days, Secure Data Recovery is the most important step in the strategy. Data recovery requires special equipment, training, and clean rooms to assure a successful recovery. Your computer nerd uncle with a recovery program will not work. More data is destroyed using this method. Data recovery success only happens when you use a company that has invested in the proper equipment and know how.
If you have any questions on how to set up a good data recovery strategy for your company, call Secure Data Recovery 24/7 365 days a year.